Kick+off+&+Intro

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 * Thanks everyone for participating last night in our kick off meeting!**
 * Link to the recorded session** of our kick off meeting

Copy of **kick off meeting PowerPoint**
 * Copy of brainstormed ideas for potentially involving students:**
 * Contest / competition related to the design
 * Growing plants in greenhouse
 * Partnering / Buddy system / Companion learning
 * Visit other livinf roof sites
 * Safety trianing during construction
 * Older students presenting to younger
 * Students providing supervision
 * Labour
 * Naming of the roof
 * Study growth of plants
 * Personal learning networks to ask experts


 * Agreed upon guidelines to help our collaboration**
 * 1) Respectful interaction
 * 2) Diversity of opinions and thoughts strengthen teams
 * 3) Honour each other’s thoughts, time and energy
 * 4) Model sustainable development by using online tools to reduce driving and carbon footprint
 * 5) Shared ownership of our work together
 * 6) Research agreement – thanks for signing those and getting them back in so we have clearly delineated the development, transfer and commercialization of any intellectual property that results from this project
 * 7) Communication methods – distribution list – Yes, Google group created by Greg after Jackie created a Google Doc for us to add our email addresses
 * 8) Expectations for checking in – Daily email
 * 9) Others??? – Decision Making – Depends on the situation, agree to be fluid with different models (consensus, majority, etc) depending on our task or situation.


 * Confirmation email to group**

Thank you for getting back to me and thanks for your patience while I did a little juggling to end up with a time that worked for everyone for our kick off meeting. I am delighted to say that our first team meeting is Monday November 21st at 7pm Calgary using Elluminate. As mentioned in my earlier email, our focus tonight will be getting to know each other a little bit and charting the course for how we can plan and build a fantastic living roof for the new high school. Each of you has so much to offer! I know this is going to be a great legacy for our community.

Agenda: 1. Introductions – Please be prepared to share one piece of your background that you think is important for this project and one thing you hope to learn or experience as we bring this roof to life 2. Collaboration guidelines – Setting the stage for a successful team project 3. Overview of our project – Please read the attached backgrounder on Living Roofs 4. Next steps & meetings

You can access our virtual meeting room in Elluminate by going through our BlackBoard course then on the left hand side select Communication. In the right hand frame you will see a listing of links including at the bottom Elluminate Live!. Select Elluminate Live! and then you will see a number of virtual meeting rooms, click on the Windows Group link and shortly thereafter the Elluminate client should appear.

If you have any problems accessing the virtual meeting room please call my office at 1-250-365-3346. Also, if something comes up and you cannot make Monday’s meeting please send me a quick email.

See you Monday night!


 * Teaser handout with initial meeting** [[file:living_roof_intro.pdf]]


 * Initial meeting request invite email**

Hi Kaylea, Josh, Deborah, Greg W, Margo, Jackie, Laura

Thank you for agreeing to participate in the amazing living roof project. As you are aware, an angel donor has provided the town and school district funding to help us implement one of the items from our wish list for the new school. The Living Roof will be an amazing community asset and something that will set our school and community apart. Now we must work together to bring the vision into reality.

I know we chatted briefly on the phone but I need to provide you some additional information about me. I joined the community fresh out of university and have thoroughly enjoyed these past 2 years as the Planning Manager. I often reflect on just how lucky I am. I’ve had the honour to be part of the planning team around our new high school. It will be a showcase for sustainable development and will demonstrate our community’s commitment to the environment. Now that we’ve secured funding for the living roof we have another amazing opportunity to enhance the learning environment of the school.

So… enough about me and my excitement. It is time for us to roll up our sleeves and get rolling on developing a plan to bring this living roof to life! I understand that everyone is busy and, as I mentioned in your invitation to participate, I will honour not only your expertise and passion but also your time. To get us kick started we should meet online using Elluminate for a virtual meeting. We’ll keep the initial meeting to less than 45 minutes and focus on: 1. Introductions 2. Overview of the project 3. Guidelines for our collaboration 4. Rough game plan for our project 5. Next meeting -> focus and chair?

Can you please reply to this email by 6pm Calgary time on Friday Nov 18th and let me know which of the two meeting times can work for you for the online, synchronous meeting using Elluminate: Sunday Nov 20th at 4pm Calgary time Sunday Nov 20th at 7pm Calgary time Monday Nov 21st at 7pm Calgary time (if more than one could work for you please just reply with X's beside each that works)

Once I hear from everyone on Friday then I’ll send out an email to confirm our meeting time and send the link for the Elluminate session and one piece of pre-reading for our kick off meeting.

If you have any specific questions please contact me.

Again, thanks for agreeing to participate and watch for my confirmation of meeting email on Friday night.

p.s. See attached for a picture of another site's living roof as inspiration of what we are above to bring to reality!